Run a smooth phone-free event
Practical guidance and ready-to-use assets to help event organisers plan, communicate and run a device-free event - from choosing your policy to briefing your team on the day.
How locked-down does your event need to be?
The right policy depends on your goal. If it’s simply to bring focus back and reduce distractions, locking phones away is enough. If it’s to protect something private or stop leaks, you may want to lock smart watches and smart glasses too. Use this as a barometer.
- Phones
- Phones
- Smart glasses
- Phones
- Smart glasses
- Smart watches
Ask guests to silence phones first
Put up clear signage - or have staff remind people - to switch phones to silent before sealing them in the pouch. It only takes a moment and it stops a forgotten ringer going off mid-event.
Our pouches don’t block signal - so emergency alerts, medical-device monitoring and urgent calls all still get through.
Guests can always ask for access
Reassure attendees that they’re never cut off. Anyone who needs their phone can request temporary access at any time simply by speaking to a member of staff at one of your Unlocking Stations - their pouch is opened in seconds, and re-sealed when they’re ready to head back in.
Suggested wording you can lift
“This is a phone-free event. On arrival you’ll seal your phone in a secure Lockabl pouch that stays with you the whole time. Please switch your phone to silent before you arrive - and if you need it during the event, just ask a member of staff at an Unlocking Station.”
“Phones away, presence on. Silence your phone and seal it in your pouch. Need it? Ask staff at an Unlocking Station.”
“Tonight’s a phone-free event - pop your phone on silent and slide it into the pouch. It locks shut and stays with you. If you need it at any point, come to an Unlocking Station and we’ll open it for you.”
Go retro with disposable cameras
Still want guests capturing the memories - just not photographing everything and uploading it the same day? Go retro. Offer a disposable camera in exchange for locking their phone away. The night gets documented, the moments stay in the room, and the photos are a lovely surprise once they’re developed.
Posters and templates
Print-ready signage and copy-and-paste wording to make going phone-free effortless.